Career Opportunities

Executive Assistant

Details
Published: Tuesday, 22 April 2025 16:46

The Town of New Glasgow is excited to announce the opening for the position of Executive Assistant. Reporting to the Chief of Police, the Executive Assistant will be responsible for the day-to-day administrative functions of the Administration department of the New Glasgow Regional Police. This role also includes establishing administrative procedures and guidelines, as well as acting as a liaison across all departments within the Town of New Glasgow, while always maintaining confidentiality regarding data and information. Additional duties of the Executive Assistant include, but are not limited to:

  • Maintain and track all personnel time records
  • Submit officer and dispatcher overtime for payroll processing
  • Assist in organizing and facilitating departmental initiatives such as meetings, promotional processes, and conferences
  • Oversee facility-related services, including maintenance requests and contractor coordination
  • Maintain and manage police vehicle fleet records
  • Issue of purchase orders and process invoices for payment
  • Prepare quarterly invoices for externally funded positions, hospital callouts, and special events (e.g., school dances)
  • Submit Workers' Compensation Board (WCB) injury claims online
  • Coordinate member training registrations, book travel and accommodations, and process travel expense claims
  • Prepare monthly reports for Town Councils
  • Compile and present reports for Police Commission meetings, including attending meetings and recording minutes
  • Develop and submit funding proposals for summer student programs, including recruitment and supervision
  • Manage procurement and inventory of office supplies
  • Coordinate and maintain the department’s records management system
  • Perform other administrative duties and support special projects as assigned

For more details about his job posting, please visit: Executive Assistant April 2025

All interested applicants are asked to submit their resume and cover letter to Rebecca MacNeil, Director of Human Resources () on or before the end of day Friday, April 25, 2025.